Board of Directors Meeting Minutes

The meeting convened at 7:15 p.m.

Attendees:  Directors Becker, Cavins, Chang, Duggan, German (chair), Handy, Lacy, Roe, Schutz, Sherwin, Shoemaker & Van Rompay; staff members Barratt, Beard & Tyson; and visitor Jim Cheney

Absent:  Excused--El-Nakhal, Guinard, Larock & Leung.  Others--Marcotte & Molko.

Board Secretary:  The Chair announced that Don Ranstrom has submitted his resignation as Board Secretary.  The Board approved the Chair’s nomination of Rick Becker as new Secretary, effective immediately.  Becker will continue as Program Committee chair until a new one is selected.

PCLC Budget:  PCLC director Barratt presented the Chair with a budget for the year 2007-2008.  The Chair noted that this was a Finance committee matter and proposed to forward the budget by email to the Treasurer, who was not present, for the committee’s consideration.  There being no objections from the Board, the Chair will do so.  A hardcopy of the PCLC budget was available at the meeting for review by Board members.

Consent Calendar:     Four of six submitted items were approved without modification:  the Development Committee report (submitted by Van Rompay), the Program Committee report (submitted by Becker), the PCLC Subcommittee report (submitted by Duggan), and the Policy on Annual Conference Collaborations with Outside Groups, Budgeting and Disposition of Unused Funds (submitted by Becker).  This last document was subsequently returned to the Program Committee for minor redactions and clarifications.   Of the remaining two:

• Minutes of Oct. 16, 2007 Board meeting (submitted by Ranstrom):  The Chair moved that PCLC parent Sedillo’s letter to the Board not be characterized as a "protest" but rather as a politely worded request for reconsideration of the Board’s decision.  The Chair further moved that the minutes show that she polled the Board members before ruling there was sufficient interest in continuing discussion of the PCLC matter, and that she gave PCLC director Barratt the opportunity to address the Board prior to the opening of the closed session.  Duggan moved that the minutes show that Becker tabled the motion to move to closed session, that the closed session began at 8:45 p.m., and that the names of all Board members attending the closed session be listed.  The Board approved these changes, and the Secretary will incorporate them in the revised minutes.
• Director of Operations report (submitted by Beard):  Barratt submitted a letter to the Chair requesting an adjustment in the report’s estimate of time spent by Barratt, Beard and auditor Pam Mainini in reviewing PCLC tuition receipts.  The Chair moved, and the Board approved, that the report reflect that Barratt was involved in only 1:40 hours of the 3:00 hours consumed by this review.  The Director of Operations will make this adjustment in her report.

Schutz commented that the Consent Calendar was a useful vehicle for securing Board approval of necessary reports without spending inordinate meeting time discussing them.  However, he questioned whether most Consent Calendar items beyond the minutes truly required Board approval; some seemed intended primarily for the Board’s information.  The Chair agreed to take the matter of streamlining the Consent Calendar under advisement and to bring any recommendations to the Board for consideration.

Other Reports:  Tyson reported on increased IHD collaborative programs with UCD and off-campus groups, as well as on IHD successes in bringing together groups with similar program objectives and interests.  IHD is sharing experiences and best practices with other local non-profits.  Van Rompay provided an update on planning for the March 1 auction, and urged all Board members to promote attendance and donations through contacts with outside individuals, groups and businesses.  Speaking for the Board Development and Nominations committees, Handy and Sherwin outlined plans for a Board-hosted social event with music on Feb. 20, 2008 for IHD friends and potential Board and committee members.  Board members should forward the names of suggested invitees to Sherwin.  The Chair suggested that time be set aside at the January Board meeting to discuss desirable skill sets that the Nominations committee should be seeking to fill upcoming Board vacancies.

Holiday Closings:  IHD will be closed from Dec. 22 until Jan. 3, and the PCLC will be closed from Dec. 19 until Jan. 3.

The meeting was adjourned at 9:05 p.m.

Attachments:  Consent Calendar documents (final versions)